Guide to Accessing Ruskin Mill Trust Services

When accessing some Trust internal services (such as O365, Outlook for Email and Teams), you may be prompted to set up ‘Additional security verification’. This page guides you through setting up the Multi-Factor Authentication (MFA), using Microsoft Authenticator, to access these services. There are two methods for setting up MFA, using Mobile app or Telephone (via text message or automated phone call).

The Trust recommends using Microsoft Authenticator, as it allows you to efficiently acknowledge login attempts using pin, or fingerprint/facial recognition when set up on your device.  You can choose to use a work or personal device to complete this process.

Mobile App

Step 1

On your PC or laptop, sign-in to Multi Factor Authentication enrolment:

  1. Visit the MFA Setup page.
    • Or visit any service requiring Multi Factor Authentication directly.
  2. Sign-in using your Trust account. You will be presented with the following prompt for MFA setup:
  3. Click Next to continue

Step 2

Mobile app setup (*recommended for most users)

  1. On the following page, select ‘Mobile app’ as the method of contact from the dropdown.
  2. For ease of use we recommend to then select ‘Receive notifications for verification’.
  3. Next, click on Set up to continue:

Step 3

Wait for configuration pop-up box

You should see a window on your computer that looks like this:
  • QR square highlighted in this guide for the next step

Step 4

Install the Microsoft Authenticator app

  1. On your mobile device, install the Microsoft Authenticator app, available for AndroidiOS or Windows Phone.

Step 5

Add account to Microsoft Authenticator

  1. Open the Microsoft Authenticator app on your mobile device.
  2. Tap on Add account.
  3. Select Work or school account.
  4. Use your device camera to scan the QR square that is on your computer screen.
    • iPhone users may have to enable the camera in Settings in order to scan.
    • You may have to allow the app permissions to access the camera on your device to scan the QR square.
    • If you can’t use your phone camera, you’ll have to manually enter the 9 digit code and the URL.
  5. Your account will be added automatically to the app and will display a six-digit code.

Step 6

Confirm activation status on your computer

  1. Switch back to your computer and select Next on the ‘Configure mobile app’ screen to continue.
  2. Wait for Checking activation status to complete. Once complete, you should see the following (below):
    • If configuration fails, delete the account and retry the previous steps again.
  3. Press ‘Next’ on the screen to continue.

Step 7

Approve sign-in on your device

  1. ‘Step 2’ on screen will ensure that the Mobile App is set up correctly.
  2. Swap back to your mobile device
  3. Go to the Microsoft Authenticator app and tap Approve on the sign-in prompt:
  4. Back on your computer, you may then need to provide a phone number as backup in case you lose your device.

Step 8


  1. You’re good to go!
  2. Use this to approve sign-in’s in future
  3. You can manage your MFA settings later in the MFA Setup page

Telephone set up

Step 1

  1. On the following page, select ‘Authentication Phone’ as the method of contact from the dropdown.
  2. Select the country code for your handset from the dropdown, and enter your phone number.
  3. Then select if you would prefer to receive a text message or an automated phone call for sign-in verifications.
  4. Click Next to continue.

Step 2

Enter phone verification code

  1. Enter the code you receive on your phone (from text message or automated phone call)
  2. Click Verify once you have entered the code

Step 3


  1. You’re good to go!
  2. Use this to approve sign-in’s in future
  3. You can manage your MFA settings later in the MFA Setup page